Blog Archive

Excel: 2 Methods to Combine Multiple Cells Information into One Cell

There are two easy ways to combine values from multiple cells in Excel.
In order to do this, we need to do what is called "concatenate" values.

Method 1 - CONCATENATE Function

  1. Type =CONCATENATE( into the cell where you want the combined text to appear:
  2. Select the first cell that you want to combine:
  3. Type a comma and then select the next cell that you want to combine:
  4. Repeat step 3 until you have selected all of the cells:
  5. Type the closing parenthesis for the function and hit Enter and that's it!
Now all of the text is combined but it looks rather odd because there are no spaces between the text.

Add Spaces Between Combined Text

We follow the same steps as above except that, between each cell that we want to combine, we type this " " which is just a blank space.  It looks like this:

Which ends up looking like this:

Method 2 - Ampersand

You can combine cell values without having to use a function at all.
You simply use the ampersand character &
  1. Go to the cell where you want the combined text to appear and type an equals sign and select the first cell to combine:
  2. Now type an ampersand and select the next cell:
  3. Repeat this until all cells have been selected:
  4. Hit enter when you are done (there is no need for parenthesis here):
Once again, there are no spaces between the text.

How to Improve Your Microsoft Excel Skills
Excel Tip: Use Vlookup to extract values
Excel Tip: Creating Heat Maps for Management Reports
Automatic Updating of Excel Tables in PowerPoint Slides
Microsoft Excel: Filter as you type

Add Spaces Between the Combined Text

We do it just like before in that we need to add spaces between the text using a space between two double quotation marks (you could also just add a space after the text in each cell that you want to combine).

Here is the result:


This saves you a lot of time when you have a large set of data where you need a simple function to combine the data in each row. Using the methods above, you just create the formula or function once and copy it down the entire column of data.
Don't forget to download the accompanying spreadsheet so you can see this feature in action.
Source of Article Source of Picture

Follow me on Twitter View my profile on LinkedIn Like my page on Facebook Read my articles on my personal blog Subscribe to my Feed Visit my Google+ Page