Blog Archive

Employee Feedback - A Great Tool for Imrpovement


Employee Feedback has become a highly effective tool for consistent enhancement of departments and companies no matter what kind of business they are running. While there are Gallup® and Six Sigma® systems in place for several companies in the world, still a lot of SOHOs and SMEs can use free templates to get employee's feedback which can give them an insight to the general and specific issues and the opportunity to improve them.  

Thinking on the same lines, I have made this below generic Employee Feedback Template which may be used by mangers, supervisors, team leads and leadership for their staff in order to evaluate at department or company level with regards to professional working, learning & Exposure, Growth and overall environment of the organization. Considering the secrecy/privacy of employees  Online Survey Services such as SurveyMonkey.com can be used where below questions can be copied to receive feedback from your audience. Read their terms and conditions for details.
If you would like to receive MS Excel version of this template which contains dropdown menu and remarks column, please drop me an email at mjunaidtahir @- Gmail and I shall be glad to assist with. Feel Free to provide feedback for improvements


Working Environment

Question
 Sample Answer
I feel I am contributing to my department's overall mission
Partially Agree
I have the materials and equipment I need to do my job well
Fully Agree
If I do good work I can count on being appreciated
Partially Disagree
I feel I am valued at my department.
Disagree
I feel part of a team working toward a shared goal. (Team members fully in sync for a specific goal)
Partially Agree
"Politics" in our company are kept to a minimum
Fully Agree
Partially Agree
My physical working conditions are good (Laptop, desk, phone etc)
Fully Agree
Fully Agree
my department can improve the overall "Working Environment" if we do these things
NOT APPLICABLE


Learning & Exposure

Question
 Sample Answer
Our Company provides me adequate opportunities to learn and work on new technologies
Fully Agree
Partially Agree
The Company provides me adequate training to perform my job.
Fully Agree
My department can improve the overall "Learning & Exposure" for all team members if these steps are taken
NOT APPLICABLE







 





Management (Direct or Indirect reporting)

Question
 Sample Answer
Fully Agree
My manager thinks in terms of big picture and how the pieces fit together
Partially Disagree
My manager makes bold moves and takes risk
Partially Disagree
My manager Creates positive working relations within the team members
Fully Agree
My manager encourages open discussions and ideas
Disagree
My manager conducts regular meaningful dialogues
Fully Agree
My manager develops talent by coaching and providing challenging works
Fully Agree
My manager clearly communicates the actions to do in order to achieve goals
Fully Agree
My manager endeavors building strong cohesive team
Disagree
My manager shows enthusiasm
Partially Disagree
My manager easily makes tough decisions
Partially Disagree
My manger takes responsibilities for the problems that occur in his team.
Partially Disagree
My manager quickly understands the complex problems
Partially Disagree
Disagree
My manager considers employees weakness and strengths while assigning tasks.
Fully Agree
Partially Disagree
My manager treats me with respect
Fully Agree
My manager handles my work-related issues satisfactorily
Partially Disagree
I like these things about my manager
NOT APPLICABLE
I think, my manager might consider these angles to improve.
NOT APPLICABLE







General

 Category
 Sample Answer
Timing of the Industry and timing of the company are inline
Fully Agree
My salary is fair for my responsibilities
Partially Disagree
My last performance appraisal accurately reflected my performance
Partially Agree
I'm satisfied with the benefits package (salary, leaves, medical )
Partially Agree
I believe my job is secure
Partially Disagree
Overall, I am satisfied with the company as an employer
Partially Agree
The Company should do the following in order to increase my job satisfaction level.
Not Applicable
How long I plan to stay with the company
More than 1 year
















Some recommended articles


About Author: Junaid Tahir, a telecom engineer and a blogger, writes articles on wisdom, happiness and stress management. His articles can be read Here

Story: The Butterfly Cocoon



A man found the cocoon of a butterfly. One day a small opening appeared. He sat and watched the butterfly for several hours as it struggled to force its body through that little hole. Then it seemed to stop making any progress.

It appeared as if it had gotten as far as it could and could go no further. So the man decided to help the butterfly.

He took a pair of scissors and snipped off the remaining bit of the cocoon. The butterfly then emerged easily. But it had a swollen body and small, shriveled wings.

The man continued to watch the butterfly because he expected that, at any moment, the wings would enlarge and expand to be able to support the body, which would contract in time. Neither happened!

In fact, the butterfly spent the rest of its life crawling around with a swollen body and shriveled wings. It never was able to fly. What the man in his kindness and haste did not understand was that the restricting cocoon and the struggle required for the butterfly to get through the tiny opening were God's way of forcing fluid from the body of the butterfly into its wings so that it would be ready for flight once it achieved its freedom from the cocoon.

Sometimes struggles are exactly what we need in our life. If God allowed us to go through our life without any obstacles, it would cripple us. We would not be as strong as we could have been. And we could never fly. So have a nice day...and struggle a little!



Story – The Boy and the Girl
Story – The Law of Garbage Truck
Story - How I Became Honest
Story - The Father And His Son
Story - The Monkey And The Apples
Story - The Carpenters - Bridging the gap
Story - Man and The Hotel Owner
Story – The bus driver - A Management Lesson
Story - The Teacher, The Students and The Potatoes

Story: Hadia Teaches Me A Great Lesson





Yesterday morning while getting ready for office I was brushing my teeth. Without realizing my 3 years old daughter standing right behind me I moved a little backwards resulting my body hit her a little. Because my tooth brush was in my mouth so I couldn't say sorry to her. As Hadia has recently learnt about using Thank-you and Sorry for different situations from her school teacher, she was expecting me to say sorry without understanding the fact that while brushing her father can't do so. She waited for me for a little while to apologize which I did not. So her little heart broke and she started crying. I immediately finished my brushing and kissed her and said sorry to her. Very soon she became normal and forgot what has happened a while ago and we had a great breakfast J

Later I pondered that with friends, family and colleagues we often forget to say sorry for our mistakes which results in stiffen relationship causing brawls or complete break-up. While our loved ones give us time and expect our apologetic response, we forget to say sorry or sometimes even ignore the matter altogether considering it a minor one; whereas, it may be critically important for someone. Hence it is important for us to pay attention to this aspect and consider improving our Emotional Intelligence Skills (Managing ours' as well as others' emotions), enhance Empathic Skills and endeavour to develop trust with our loved ones for healthy relationships.  



(Article was approved by Jeddah Writers Community and was published in Kids Section of Urdu News Jeddah)
Some associated articles you may like:  
Do You Treat People Fairly?

Story: The Cockroach and the Lady

At a restaurant, a cockroach suddenly flew from somewhere and sat on
a lady. She started screaming out of fear. With a panic stricken
face and trembling voice, she started jumping, with both her hands
desperately trying to get rid of the cockroach.

Her reaction was contagious, as everyone in her group also got
panicky.

The lady finally managed to push the cockroach away but ...it landed
on another lady in the group.

Now, it was the turn of the other lady in the group to continue the
drama.

The waiter rushed forward to their rescue.
In the relay of throwing, the cockroach next fell upon the waiter.

The waiter stood firm, composed himself and observed the behavior of
the cockroach on his shirt.
When he was confident enough, he grabbed it with his fingers and
threw it out of the restaurant.

Sipping my coffee and watching the amusement, the antenna of my mind
picked up a few thoughts and started wondering, was the cockroach
responsible for their histrionic behavior?
If so, then why was the waiter not disturbed?
He handled it near to perfection, without any chaos.

It is not the cockroach, but the inability of the ladies to handle
the disturbance caused by the cockroach that disturbed the ladies.

I realized that, it is not the shouting of my father or my boss or
my wife that disturbs me, but it's my inability to handle the
disturbances caused by their shouting that disturbs me.

It's not the traffic jams on the road that disturbs me, but my
inability to handle the disturbance caused by the traffic jam that
disturbs me.

More than the problem, it's my reaction to the problem that creates
chaos in my life.

Lessons learnt from the story:
I understood, I should not react in life.
I should always respond.
The women reacted, whereas the waiter responded.

Reactions are always instinctive whereas responses are always well
thought of, just and right to save a situation from going out of
hands, to avoid cracks in relationship, to avoid taking decisions in
anger, anxiety, stress or hurry.

16 Tips to manage politics in office

  1. Understand the role of each manager clearly
  2. have a best friend at work
  3. learn the art of public speaking
  4. be prepared for the tough and hard talks
  5. keep any eye on the sharks 
  6. master your political tools (compromise, arbitration, escalation)
  7. Know your limitations and boundaries about giving comments on others
  8. Be a positive minded professional
  9. learn to read the winds of change
  10. Dont overspend your time on small events/things 
  11. Speak last
  12. Absolutely no favoritism. Treat everyone logically, respectfully and fairly. 
  13. Always think before you act.
  14. make friendship with like minded group of professional
  15. seek out a mentor
  16. have a best friend at work

10 Point Program for happy Family

  1. Avoid the next quarrel: Never lose temper at the same time. Don't let the sun set on your quarrels (Never prolong fights if at all started). It is OK to say "I am sorry"
  2. Do not expect perfection from your spouseMarriage is coming together of two imperfect beings. Don't expect wife or husband to like this or that, accept them as they are.
  3. Be a Good Listener:  Think before speaking, it is a good idea to weigh before you speak. You are master of unspoken words but slave of spoken words. Better than listening from ear is listening through mind (with attention) and better than that is listening from heart.
  4. Be a good forgiver: Some people forgive but they keep the memory alive or they forgive conditionally. Forgiveness should be complete and unconditional.
  5. Grow in the spirit of humility: Be humble. Egos bring arrogance which divide and separate people.
  6. Learn the art of appreciation: We all like to be appreciated. Always appreciate in front of others. Never criticize in a company of friends and relatives, you will get opportunities in privacy.
  7. Do not argue: Winning love and friendship is far greater than winning an argument. It is OK to discuss with a open mind. Learn to win love and affection rather than arguments.
  8. Develop healthy sense of humor: Learn to laugh and be cheerful. It is a great tonic for healthy living and being accepted by friends. It is important to laugh with others and NOT at others.
  9. Always lend a helpful hand: You will win over if you have this attitude of offering a helpful hand with or without asking.
  10. Bring GOD back into your home: This is one of the most important one. Have a common time for prayers. It brings families together. Families that pray together stays together

10 Tips to fight depression

By: Junaid Tahir
During the phase of depression sometimes we become pessimist and our negative thoughts make it hard toattain back the peaceful state. As we are already depressed due to tough circumstances, these negative thoughts add fuel to fire and steal our peace of mind making it really hard to concentrate even on routine things. So what should be done to fight the depression and negativity? Below are the tips to be considered:

1-    Try not to think about problems of past and rough circumstances again and again; instead focus on the solutions. Think what needs to be done to fix the issues.
2-   Change your environment. Take a break from your routine life and visit some relative or explore some new city/country.
3-   Stay away from negative people. Remember, if someone is negative, he/she is spreading negative germs. Keep yourself germ-free.
4-   Read news paper or a good book on daily basis.
5-   Go to market and buy yourself something you like. Feel good about it.
6-   Surround yourself among happy people. Spend quality time with joyful and colorful friends
7-   Adopt some good hobby and spend time on it. (gardening, blogging, book reading)
8-   Visit Orphan house and spend time with children. Help them financially if possible. Give gifts. This act gives real inner happiness.
9-   Think about the positive events of your life. About your childhood, education, fun trip, a friend's wedding etc.
10- Don't allow people to make your life miserable. No one is in-charge of your happiness except you so ignore negative comments and suggestions


About Author: Junaid Tahir, a telecom engineer and a blogger, writes articles on wisdom, happiness and stress management. His articles can be read Here



·         The Power of Not Looking Back
·         Are You Explosive or Implosive? It’s important to Know
·         6 Tips for Anger Management
·         7 Super Powers You Must Posses
·         10 Rules for Peace of Mind
·         You Are the Result of yourself – Straight Forward Lines

18 ways to improve your body language

by Henrik Edberg.  
Continuing from the previous post 6 reasons to improve your body language, here is just a few of many pointers on how to improve your body
language. Improving your body language can make a big difference in your people skills, attractiveness and general mood.
 
There is no specific advice on how to use your body language. What you do might be interpreted in several ways, depending on the setting and who you are talking to. You'll probably want to use your body language differently when talking to your boss compared to when you talk to a girl/guy you're interested in. These are some common interpretations of body language and often more effective ways to communicate with your body.
 
First, to change your body language you must be aware of your body language. Notice how you sit, how you stand, how you use you hands and legs, what you do while talking to someone.
 
You might want to practice in front of a mirror. Yeah, it might seem silly but no one is watching you. This will give you good feedback on how you look to other people and give you an opportunity to practise a bit before going out into the world.
 
Another tip is to close your eyes and visualize how you would stand and sit to feel confident, open and relaxed or whatever you want to communicate. See yourself move like that version of yourself. Then try it out.
 
You might also want observe friends, role models, movie stars or other people you think has good body language. Observe what they do and you don't. Take bits and pieces you like from different people. Try using what you can learn from them.
 
Some of these tips might seem like you are faking something. But fake it til you make it is a useful way to learn something new. And remember, feelings work backwards too. If you smile a bit more you will feel happier. If you sit up straight you will feel more energetic and in control. If you slow down your movements you'll feel calmer. Your feelings will actually reinforce your new behaviours and feelings of weirdness will dissipate.
 
In the beginning easy it's to exaggerate your body language. You might sit with your legs almost ridiculously far apart or sit up straight in a tense pose all the time. That's ok. And people aren't looking as much as you think, they are worrying about their own problems. Just play around a bit, practice and monitor yourself to find a comfortable balance.
 
1. Don't cross your arms or legsYou have probably already heard you shouldn't cross your arms as it might make you seem defensive or guarded. This goes for your legs too. Keep your arms and legs open.
 
2. Have eye contact, but don't stare – If there are several people you are talking to, give them all some eye contact to create a better connection and see if they are listening. Keeping too much eye-contact might creep people out. Giving no eye-contact might make you seem insecure. If you are not used to keeping eye-contact it might feel a little hard or scary in the beginning but keep working on it and you'll get used to it.
 
3. Don't be afraid to take up some space – Taking up space by for example sitting or standing with your legs apart a bit signals self-confidence and that you are comfortable in your own skin.
 
4. Relax your shoulders – When you feel tense it's easily winds up as tension in your shoulders. They might move up and forward a bit. Try to relax. Try to loosen up by shaking the shoulders a bit and move them back slightly.
 
5. Nod when they are talking – nod once in a while to signal that you are listening. But don't overdo it and peck like Woody Woodpecker.
 
6. Don't slouch, sit up straight – but in a relaxed way, not in a too tense manner.
 
7. Lean, but not too muchIf you want to show that you are interested in what someone is saying, lean toward the person talking. If you want to show that you're confident in yourself and relaxed lean back a bit. But don't lean in too much or you might seem needy and desperate for some approval. Or lean back too much or you might seem arrogant and distant.
 
8. Smile and laugh – lighten up, don't take yourself too seriously. Relax a bit, smile and laugh when someone says something funny. People will be a lot more inclined to listen to you if you seem to be a positive person. But don't be the first to laugh at your own jokes, it makes you seem nervous and needy. Smile when you are introduced to someone but don't keep a smile plastered on your face, you'll seem insincere.
 
9. Don't touch your face – it might make you seem nervous and can be distracting for the listeners or the people in the conversation.
 
10. Keep you head up – Don't keep your eyes on the ground, it might make you seem insecure and a bit lost. Keep your head up straight and your eyes towards the horizon.
 
11. Slow down a bit – this goes for many things. Walking slower not only makes you seem more calm and confident, it will also make you feel less stressed. If someone addresses you, don't snap you're neck in their direction, turn it a bit more slowly instead.
 
12. Don't fidget – try to avoid, phase out or transform fidgety movement and nervous ticks such as shaking your leg or tapping your fingers against the table rapidly. You'll seem nervous and fidgeting can be a distracting when you try to get something across. Declutter your movements if you are all over the place. Try to relax, slow down and focus your movements.
 
13. Use your hands more confidently – instead of fidgeting with your hands and scratching your face use them to communicate what you are trying to say. Use your hands to describe something or to add weight to a point you are trying to make. But don't use them to much or it might become distracting. And don't let your hands flail around, use them with some control.
 
14. Lower your drink – don't hold your drink in front of your chest. In fact, don't hold anything in front of your heart as it will make you seem guarded and distant. Lower it and hold it beside your leg instead.
 
15. Realise where you spine ends – many people (including me until recently) might sit or stand with a straight back in a good posture. However, they might think that the spine ends where the neck begins and therefore crane the neck forward in a Montgomery Burns-pose. Your spine ends in the back of your head. Keep you whole spine straight and aligned for better posture.
 
16. Don't stand too close –one of the things we learned from Seinfeld is that everybody gets weirded out by a close-talker. Let people have their personal space, don't invade it.
 
17. Mirror – Often when you get along with a person, when the two of you get a good connection, you will start to mirror each other unconsciously. That means that you mirror the other person's body language a bit. To make the connection better you can try a bit of proactive mirroring. If he leans forward, you might lean forward. If he puts hands in pocket, you might do the same. But don't react instantly and don't mirror every change in body language. Then weirdness will ensue.
 
18. Keep a good attitude – last but not least, keep a positive, open and relaxed attitude. How you feel will come through in your body language and can make a major difference. For information on how make yourself feel better read 10 ways to change how you feel and for relaxation try A very simple way to feel relaxed for 24 hours.
 
You can change your body language but as all new habits it takes a while. Especially things like keeping you head up might take time to correct if you have spent thousands of days looking at your feet. And if you try and change to many things at once it might become confusing and feel overwhelming.
 
Take a couple of these body language bits to work on every day for three to four weeks. By then they should have developed into new habits and something you'll do without even thinking about it. If not, keep on until it sticks. Then take another couple of things you'd like to change and work on them.
 
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